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Artists in Schools


Artists in Schools provides opportunities for professional artists to work with young people in Victorian primary and secondary schools. It involves school communities in creative partnership projects while providing students, teachers and artists with diverse and challenging learning experiences. The program generates innovative ways to engage students across the curriculum from Foundation to Year 10.

The program provides funding of $10,000 for schools to engage an artist for approximately 20 days to work with students and teachers on a creative project in any art form. The program generates innovative ways to engage students across the curriculum and provides students, teachers and artists with diverse and challenging experiences.

Arts Victoria’s Education Partnership staff will present a series of free Artists in Schools information sessions for artists and teachers interested in the program in July 2015.

The information sessions provide an opportunity to:

  • Learn about the new online system for applying
  • See how projects can support learning across the AusVELS
  • Hear from teachers and artists about their experience of the program
  • See outcomes of previous projects
  • Connect with teachers and artists interested in getting involved in the program

If you are interested in receiving updates, including information session dates and locations, register your details here.


Applications are accepted from Victorian schools, including primary, secondary, government and non-government schools, including schools for students with special needs

If a school received Artists in Schools or Extended Schools Residencies funding for 2015, 2014 or 2013, it is ineligible to apply for funding for 2016.

A school that has been identified as being eligible to apply to the Extended School Residencies category may also apply to the Artists in Schools category. However, if the school is successful in receiving Extended School Residencies funding, their Artists in Schools application will be deemed ineligible.

Projects that involve the artist working with the students in Term 1, 2016 will not be eligible. Projects can use Term 1 for further planning and preparation between the artist and school.

An artist can only be supported once in an AIS funding round.

An artist who has worked on three consecutive Artists in Schools funded projects is encouraged to ‘take a break’ from the program for approximately three years.

Schools that have not satisfactorily acquitted previous Arts Victoria funding are not eligible to receive further funding.

The Artist

Artists may work in any art form or combination of art forms, including literature, visual arts, performing arts and new media.

The artist must be a practicing professional artist who relates well to young people and communicates, discusses and demonstrates their art with ease. Artists are required to have a Working with Children Check to work in a school.

Performances or workshops that are identical, or very similar to those that the artist provides regularly in schools on a commercial basis will not be supported.

In a school an artist acts as a facilitator, catalyst, resource or model. The artist demonstrates and shares insight into the skills and processes as well as the ideas and aesthetics involved in producing a work of art. If a collaborative work is created the artist should maintain the overall artistic direction.

The artist enriches teaching practice by passing on skills and knowledge through formal or informal teacher professional learning sessions. Routine classroom duties are the responsibility of the school not the artist. A teacher is expected to be present when the artist is working with students.

The School

An Artists in Schools project needs significant support from the school.

The school needs to:

  • Provide financial and in-kind support for the project within their own resources and/or through other external funding. The program will not support the entire cost of a project. Priority is given to funding artist/s fees. The school usually covers the other project costs.
  • Provide adequate staff support, including a project coordinator and possibly a reference or support group.
  • Allocate an appropriate working area for the artist.
  • Identify the target group of students to be involved. An artist cannot be expected to work in a meaningful and in depth manner with large numbers of students.
  • Ensure the project is embedded in the AusVELS (Australian Curriculum in Victoria) curriculum.
  • Welcome the artist into the school community

The Project Coordinator

The key contact person in the school takes on the role of project coordinator. The project coordinator is the liaison person between the artist and the school. He/she takes responsibility for the project and for the artist’s stay in the school.

The project coordinator ensures that the project is integrated into the curriculum referring to the AusVELS (Australian Curriculum in Victoria), the Curriculum Planning Guidelines as well as student assessment and reporting processes.

If the application for funding is successful the project coordinator and the artist will be required to attend an Artists in Schools Induction day in Melbourne during Term 1, 2016.

Closing Dates

5pm Tuesday 8 September 2015 for projects commencing after 10 April 2016.

It takes approximately 13 weeks from the closing date until funding results are available.


Approximately 16 grants of $10,000 are available for schools to engage an artist for approximately 20 days.

Arts Victoria receives more funding applications than it can support. Applicants should not make any financial commitment on the expectation that they will receive funding. 

Funding may go towards artists' fees, casual relief teacher fees and other direct project costs. Additional funding is available to regional projects to meet travel and accommodation expenses.

If the application for funding is successful the applicant may be required to align its program to the latest iteration of the AusVELS if they have not already done so.

Department of Education and Training logo     Creative Victoria logo

The Artists in Schools program is provided by the Victorian Government via a long-standing partnership between the Department of Education and Training through the Strategic Partnerships Program and Creative Victoria.

How to Apply

Either an artist or a school may initiate a project, however it is the school that must apply for funding. Applications will be accepted on the online Arts Victoria Grants Portal until 5pm, Tuesday 8 September.

Preparing an application

The information you need to start drafting an application will be available in July 2015. We encourage you to draft your application using the available drafting tools in advance of submitting your application online.

To prepare your application, you should:

  1. Read all the program information.  
  2. Attend an Artists in Schools Information Session in July.
  3. Contact program staff with any questions.
  4. Draft your application (school and artist together) using the following tools available in July 2015:
    • Artists in Schools application drafting tool
    • Artists in Schools application drafting tool
    • Arts Victoria budget drafting tool

An application includes the following sections:

Section 1. General section

Section 2. Project Personnel

Section 3. Project Details

Section 4. Learning

Section 5. Project Management

Section 6. Budget

Application Documents and Supporting Material

  • Artist’s profile – to be completed by the artist (upload)
  • AusVELS template - to be completed by the school (upload)
  • Declaration - to be completed by both the school and the artist (upload)
  • Artist’s CV and other support material

Applications cannot be assessed without these documents and support material.

Submitting an application

The Arts Victoria Grants Portal will be open in August 2015

  1. Use the How to submit an online application document to step you through the online system.
  2. Ensure the applicant is registered on the Grants portal.
  3. Copy and paste the content of your application from your draft template to the Grants portal.
  4. Upload completed templates and any supporting documents required as part of your application (refer to the Application Documents and Supporting Material section).
  5. Submit your completed application by 5pm, Tuesday 8 September 2015.

Key dates

July – Information Sessions for artists and teachers.

July – Application drafting tool and budget drafting tools will be available

August - The Arts Victoria Grants portal is open

5pm, Tuesday 8 September – Last date to submit application


Applications are assessed according to the following criteria:

  • A strong and innovative artistic concept
  • The involvement of a suitable practising professional artist - high quality work and strong communication skills
  • The extent to which the project supports learning across the curriculum in line with the AusVELS
  • The extent to which the project creates opportunities for teachers to expand their skills and knowledge
  • How well the project is planned and supported by the school.

The Artists in Schools program aims to support a balance of art forms and a diverse range of schools across Victoria. Priority is given to projects where the impact is greatest.

Arts Victoria encourages applications for projects in 2015 that:

  • Target a cross curriculum priority.
  • Support priorities in the school’s Strategic Plan and/or Annual Implementation Plan.

Assessment Process

Applications are assessed by a Peer Assessment Panel, a panel of experts comprising external arts and education sector representatives.

The panel assesses and prioritises each application against the program's aims, objectives and evaluation criteria.


As a recipient of Arts Victoria funding, you are required to:

  • Notify Arts Victoria of any changes to your proposed project
  • Publicly acknowledge the support of the Victorian Government using specific logos and text
  • Acquit your grant by completing a financial report, documentation and a written report on the outcomes of your funded project.
  • Attend a professional development day.

Logos and Text Acknowledgement


The Victorian Government logo must be included on all promotional materials produced by the grant recipient in relation to the funded activity. The acknowledgement should include the wording and logo as follows:

"Artists in Schools - A Victorian Government Initiative"

Victoria, the place to be logo

These may include (but are not restricted to):

  • Posters, fliers and brochures
  • Advertisements
  • Invitations
  • Information and education kits
  • Signage
  • Programs and catalogues
  • Websites.

The Victorian Government logo is available in a variety of formats, please note the guidelines for its use.

Text Acknowledgement

The following text/verbal acknowledgement of Victorian Government should be used in any speeches, media releases, interviews and other circumstances where a logo may not be possible:
Artists in Schools- A Victorian Government Initiative

Acquittal Reports

When your funded activity is completed, you must provide Arts Victoria with an acquittal report within 60 days.

Failure to satisfactorily acquit funding will make you ineligible for future Arts Victoria funding and may result in action to recover the grant.

Download the aquittal report.  (DOC, 396KB) Only for Artist in Schools projects funded prior to 2015.

Professional Development Day

For successful applications the artist and project coordinator are also required to attend an Artists in Schools professional development day in Melbourne in Term 1 2016.


For further information about the program please contact:

Anna Kelly
T: 03 8683 3114

Principal's declaration

Application resources - Available in July 2015

  • Application drafting tool
  • Application drafting tool
  • Budget drafting tool

Templates - Available in July 2015

  • Artist's profile template
  • AusVELS template

Related resources

  • Artists in Schools budget guidance (Available in July 2015)