State Government Victoria

Extended School Residencies

This category brokers and supports creative partnerships between arts organisationsProfessional Arts OrganisationsLegally constituted entities in Victoria with a track record of management and professional arts program delivery. and Victorian schools.

Taking place over a minimum of two schools terms, Extended School Residencies seek to:

  • support creative collaborations between artists, arts organisations, students, teachers and school communities
  • generate engaging and challenging learning experiences in the arts and across the curriculum
  • provide opportunities for arts organisations to develop their professional practice through collaborative partnerships
  • provide opportunities for smaller schools with a high proportion of socio-economically disadvantaged students to enrich learning and teaching
  • provide opportunities for a broad range of organisations across the arts sector to work with schools.



The program invites expressions of interest from Victorian arts organisationsProfessional Arts OrganisationsLegally constituted entities in Victoria with a track record of management and professional arts program delivery. that have experience working in partnership with schools or communities.

It is strongly recommended that arts organisations contact the program manager before submitting an Arts Organisation Expression of Interest.


Eligible schools will be identified by the Department of Education and Early Childhood Development, Independent Schools Victoria and the Catholic Education Office and invited to submit a School Expression of Interest.

Shortlisted organisations will be matched with a school by Arts Victoria representatives from each of the Victorian education sectors to develop a project application.

Key Dates

9 April 2014 - Extended School Residencies Industry Information day

10 April 2014 - Expressions of Interest open

5 May 2014 - Closing date for expressions of interest from arts organisations

12 May 2014 - Closing date for expressions of interest from schools

June 2014 - Notification of shortlisted arts organisations and schools

18 August 2014 - Closing date for project applications from schools

November 2014 - Notification of funding results

Funds Available

A small number of projects will be recommended for funding. Funding of $35,000 is available for each school.

Funding may go towards artists' fees, casual relief teacher fees and other direct project costs. Additional funding is available to regional projects to meet travel and accommodation expenses.

Australia Council logo

The program is assisted by the Australian Government through the Australia Council, its arts funding and advisory body, and the Victorian Government.

There are six stages to the full Extended School Residencies application process:

  1. An arts organisation downloads and submits an Extended Schools Residencies expression of interest form  (DOC, 195KB) (Closing date: 5 May)
  2. Department of Education and Early Childhood Development (DEECD), Independent Schools Victoria (ISV) and the Catholic Education Office (CEO) identify and invite a small number of schools to submit a School Expression of Interest. (Closing date: 12 May).
  3. DEECD, ISV, CEO and Arts Victoria broker partnerships between the arts organisations and schools by matching organisations' expertise and working methods with the priorities and curriculum requirements of the schools.
  4. The matched schools and the arts organisations meet and collaboratively design a partnership project.
  5. The schools then submit their detailed project applications to Arts Victoria.  (Closing date: 18 August)
  6. Applications are assessed and a small number of Extended School Residencies are recommended for funding.

Expression of Interest

There are three sections that must be completed:

  • Section 1 - Contact information
  • Section 2 - Arts organisation profile, no more than four A4 pages covering:
    • The role and work of the organisation
    • The organisation's work with schools between 2010 and 2014
    • The organisation's previous collaborative projects with schools and/or communities between 2010 and 2014
    • The organisation's preferred working processes when working collaboratively with students and teachers or communities
    • Details of key artists/personnel available to work in an Extended School Residency in 2015.
  • Section 3 - Support material.

Following the shortlisting process that pairs arts organisations and schools (see How to Apply), a small number of schools will be invited to submit a detailed project application to Arts Victoria.

Evaluation criteria

Project applications are assessed by a Peer Assessment Panel,Arts Advisory PanelsArts Advisory Panels are a standard method used by Arts Victoria in the grant evaluation process. They assess grant applications and make recommendations to the Minister for the Arts. Each Panel is comprised of representatives from across the arts industry and other relevant areas. according to the following criteria:

  • Artistic Merit - strength of the artistic concept and creative process;
  • Student Learning - depth of learning across the curriculum in line with the Australian Curriculum in Victoria (AusVELS), Victorian Certificate of Education (VCE), Vocational Education and Training (VET) or Victorian Certificate of Applied Learning (VCAL);
  • Teacher Professional Learning - breadth and depth of professional learning opportunities for teachers;
  • Artist Professional Learning - breadth and depth of professional learning opportunities for artists; and
  • Partnership Model and Project Management - strength of partnership model, collaborative process, project planning, timeline and budget, in light of the scale and complexity of the project.

Details of panel members will be published in July 2014


As a recipient of Arts Victoria funding, you are required to:

  • Notify Arts Victoria of any changes to your proposed project, especially changes in project personnel
  • Publicly acknowledge the support of the Victorian and Australian Governments using specific logos and text
  • Acquit your grant by completing a written report on the outcomes of your funded project.

Logos and Text Acknowledgement

The Arts Victoria logo deviceArts Victoria Logo DeviceThe Arts Victoria logo device is made up of two elements:1. The Arts Victoria logo and 2. The Victorian Government logoThe Arts Victoria logo must always appear with the Victorian Government logo. and the Australia Council logo and text acknowledgement below must be included on all promotional materials produced by the grant recipient in relation to the funded activity.

These may include (but are not restricted to):

  • Posters, fliers and brochures
  • Advertisements
  • Invitations
  • Information and education kits
  • Signage
  • Programs and catalogues
  • Websites.



Arts Victoria logo device


OzCo Logo




 The size and position of the logo should be commensurate with the level of funding provided by Exended Schools Residencies program in relation other supporters.

The Arts Victoria logo device is available in a variety of formats, please take note of the guidelines for its use.

The Australia Council logo device is available to download from the Australia Council website.

Text Acknowledgement

The following text/verbal acknowledgement of Australian and Victorian Government support should be used in any speeches, media releases, interviews and other circumstances where a logo may not be possible:
[This project] is supported by the Victorian Government through Arts Victoria and by the Australian Government through the Australia Council, its arts funding and advisory body.

Acquittal Reports

When your funded activity is completed, you must provide Arts Victoria with an acquittal reportAcquittal ReportA written evaluation of the funded activity and a statement that fully accounts for the expenditure of funds provided. within 90 days.

Failure to satisfactorily acquit funding will make you ineligible for future Arts Victoria funding and may result in action to recover the grant.

Download the Extended Schools Residences acquittal form  (DOC, 510KB).

For further information about the program please contact:

Erica Sanders

Senior Program Manager
T: 03 8683 3113

Projects are supported by:

Lisa Jennings

Partnerships Officer
T: 03 8683 3125

Previous Recipients

Koroit and District Primary School Received $38,000 in 2013-2014 for:

Where I Come From Matters, a collaborative, music-based project with the Black Arm Band. The project will explore identity and connection to place, and engage with the culture of local Aboriginal and Irish communities whilst exploring the student’s own culture, and the experiences which shape them.  


See all 2013-2014 recipients

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