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Extended School Residencies

Overview

The next round of Extended School Residency program funding opens April 14 2015.  The guidance available here is for information only. Please check back regularly for updates on the 2016 funding round.

This category brokers and supports creative partnerships between arts organisations and Victorian schools.

The Extended School Residencies partnership projects are supported by the Partnership Officer at Arts Victoria as well as through professional learning for teachers and artists.

 Aims and Objectives

Taking place over a minimum of two schools terms, Extended School Residencies seek to:

  • support creative collaborations between artists, arts organisations, students, teachers and school communities
  • generate engaging and challenging learning experiences in the arts and across the curriculum
  • provide opportunities for arts organisations to develop their professional practice through collaborative partnerships
  • provide opportunities for smaller schools with a high proportion of socio-economically disadvantaged students to enrich learning and teaching
  • provide opportunities for a broad range of organisations across the arts sector to work with schools.

Eligibility

Organisations

The program invites expressions of interest from Victorian arts organisations that have experience working in partnership with schools or communities.

It is strongly recommended that arts organisations contact the program manager before submitting an Arts Organisation Expression of Interest.

Schools

Eligible schools will be identified by the Department of Education and Training, Independent Schools Victoria and the Catholic Education Office and invited to submit a School Expression of Interest.

Shortlisted organisations will be matched with schools by Arts Victoria, the Department of Education and Training, Independent Schools Victoria and the Catholic Education Office and invited to develop and submit a project application.

Funding

A small number of projects will be recommended for funding. Funding of $35,000 is available for each school.

Funding may go towards artists' fees, casual relief teacher fees and other direct project costs. Additional funding is available to regional projects to meet travel and accommodation expenses.

Australia Council logo

The program is assisted by the Australian Government through the Australia Council, its arts funding and advisory body, and the Victorian Government.

The Application Process

There are six stages to the full Extended School Residencies application process:

  1. An organisation submits an Arts Organisation Expression of Interest to Arts Victoria.

  2. Department of Education and Training (DET), Independent Schools Victoria (ISV) and the Catholic Education Office (CEO) identify and invite a small number of schools to submit a School Expression of Interest.

  3. DET, ISV, CEO and Arts Victoria broker partnerships between the arts organisations and schools by matching organisations’ expertise and working methods with the priorities and curriculum requirements of the schools.

  4. The matched schools and the arts organisations meet and collaboratively design a partnership project.

  5. The schools then submit their detailed project applications to Arts Victoria.

  6. Applications are assessed and a small number of Extended School Residencies are recommended for funding.

Key Dates

Monday 13 April 2015       ESR Industry Information Day

Tuesday 14 April 2015       ESR Expressions of Interest open

Monday 04 May 2015        ESR Arts Company Expressions of Interest close

Monday 11 May 2015        ESR School Expressions of Interest close

June 2015                            Notification of short-listed arts organisations and schools

Monday 27 July 2015         Creative Victoria Grants Portal opens for registration

Monday 17 August 2015    Closing date for project applications form schools. Applications must be submitted online using the Arts Victoria grants portal

Tuesday 18 August 2015     Applicants can access a printable copy of the submitted application

November 2015                   Notification of funding results

Arts Organisation Requirements

If an Arts Organisation is selected to be involved in an extended school residencies project it will be required to:

  • work collaboratively with the school in the planning, delivering, monitoring and evaluation of a partnership project
  • develop a project in line with the school’s curriculum planning, assessment and reporting processes
  • nominate a key person in the arts organisation as the primary contact for the project, with an appropriate time allocation for attending briefings, planning meetings, professional learning sessions and communications with the school and Arts Victoria
  • budget for, and attend, the Arts Victoria Extended School Residencies Induction Day in Melbourne
  • work collaboratively with the school and Arts Victoria to develop a further Professional Learning Day specifically tailored to your project, which will also need to be considered in the budget and timeline
  • provide evidence of a Working with Children Check for all staff working in schools
  • provide evidence of public liability cover up to $10 million.

School Requirements

If a school is selected to be involved in an Extended School Residencies program it will be required to:

  • work collaboratively with an arts organisation in the planning, delivering, monitoring and evaluation of a partnership project
  • develop a project in line with the school’s curriculum planning, assessment and reporting processes
  • nominate a key person in the school as a Project Coordinator with an appropriate budgeted time allocation for attending briefings, planning meetings, professional learning sessions and communications within the school, with the arts organisation, Arts Victoria and the broader school community
  • budget for, and attend, the Arts Victoria Extended School Residencies Induction Day in Melbourne
  • work collaboratively with the arts organisation and Arts Victoria to develop a further Professional Learning Day specifically tailored to your project, which will also need to be considered in the budget and timeline
  • provide the arts organisation with a suitable and secure work area with space for associated activities such as rehearsal, storage, access to power or IT support.

How to Apply

The 2014 round of Extended Schools Residencies funding has closed.  The next round of funding will open in 2015.  The guidance available here is for information only. Please check back regularly for updates on the 2015 funding round.

The school must apply for funding via the Arts Victoria Grants Portal by 5pm, Monday 18 August.

Preparing an application

You should draft your application using the available drafting tools in advance of submitting your application online.

To prepare your application, you should:

  • Read all the program information on the previous Extended School Residencies Overview page
  • Meet with the arts organisation and the Arts Victoria Partnership Officer for an application meeting. 
  • Contact the Partnership Officer with any questions.
  • Draft your application (school and arts company together)- using the following tools:
    - Application drafting tool  (PDF, 74KB)
    - Application drafting tool  (DOCX, 90KB)
    - Budget drafting tool  (XLS, 72KB) 
    (see also the Budget guidance document  (DOC, 88KB))

The school's application for ESR 2015 will include the following seven sections:

Section 1. General Section

Section 2. Project Details

Section 3. Partner Details

Section 4. Learning

Section 5. Partnership Project Management

Section 6. Budget

Section 7. Application Documents and Support material

Artist’s CV’s and artistic support material for key arts organisation personnel and a project plan.

Applications cannot be assessed without this support material.

Submitting an application

Applications must be submitted by the school using the Arts Victoria Grants Portal.

  1. Use the ‘How to submit an online application’ document to step you through the online system (available on 28 July)
  2. Ensure a representative from the school is registered on the Grants Portal
  3. Copy and paste the content of your application from your draft template to the Grants Portal.
  4. Upload any supporting documents required as part of your application (refer to the Application Documents and Supporting Material section)
  5. Submit your completed application

Assessment

Following the shortlisting process that pairs arts organisations and schools (see How to Apply), a small number of schools will be invited to submit a detailed project application to Arts Victoria.

 criteria

Project applications are assessed by a Peer Assessment Panel, according to the following criteria:

  • Artistic Merit - strength of the artistic concept and creative process;
  • Student Learning - depth of learning across the curriculum in line with the Australian Curriculum in Victoria (AusVELS), Victorian Certificate of Education (VCE), Vocational Education and Training (VET) or Victorian Certificate of Applied Learning (VCAL);
  • Teacher Professional Learning - breadth and depth of professional learning opportunities for teachers;
  • Artist Professional Learning - breadth and depth of professional learning opportunities for artists; and
  • Partnership Model and Project Management - strength of partnership model, collaborative process, project planning, timeline and budget, in light of the scale and complexity of the project.

Assessment Process

The project applications will be assessed by an external peer panel comprised of arts and education sector representatives. The panel will assess each application against the program’s Aims and Objectives and Evaluation Criteria as described in these guidelines. Approximately six projects will be recommended for funding.

Recommendations will be made to the Minister for the Arts for the final decision. Schools will then be advised in writing of the outcome of their application.

Schools should not assume they will be successful and enter into commitments based on that assumption, before receiving formal written notification of the Minister’s decision from Arts Victoria.

Responsibilities

On January 1 2015 Arts Victoria formally transitioned into Creative Victoria, a new State Government body dedicated to supporting, championing and growing the arts and creative industries.

As a recipient of Creative Victoria funding, you are required to:

  • Notify Creative Victoria of any changes to your proposed project, especially changes in project personnel
  • Publicly acknowledge the support of the Victorian and Australian Governments using specific logos and text
  • Acquit your grant by completing a written report on the outcomes of your funded project.

Logos and Text Acknowledgement

The Creative Victoria logo device and the Australia Council logo and text acknowledgement below must be included on all promotional materials produced by the grant recipient in relation to the funded activity.

These may include (but are not restricted to):

  • Posters, fliers and brochures
  • Advertisements
  • Invitations
  • Information and education kits
  • Signage
  • Programs and catalogues
  • Websites.

Logos

 

Creative Victoria logo

 

OzCo Logo

 The size and position of the logo should be commensurate with the level of funding provided by Exended Schools Residencies program in relation other supporters.

The Creative Victoria logo device is available in a variety of formats, please take note of the guidelines for its use.

The Australia Council logo device is available to download from the Australia Council website.

Text Acknowledgement

The following text/verbal acknowledgement of Australian and Victorian Government support should be used in any speeches, media releases, interviews and other circumstances where a logo may not be possible:
[This project] is supported by the Victorian Government through Creative Victoria and by the Australian Government through the Australia Council, its arts funding and advisory body.

Acquittal Reports

When your funded activity is completed, you must provide Creative Victoria with an acquittal report within 90 days.

Failure to satisfactorily acquit funding will make you ineligible for future Creative Victoria funding and may result in action to recover the grant.

Download the Extended Schools Residences acquittal form  (DOC, 514KB).

Contact

For further information about the program please contact:

Lisa Jennings

Partnerships Officer
T: 03 8683 3125
lisa.jennings@dpc.vic.gov.au

Erica Sanders

Senior Program Manager
T: 03 8683 3113
erica.sanders@dpc.vic.gov.au

Application resources

Related resources