• Decrease Text Size
  • Decrease Text Size
  • Print

Touring Victoria

Overview

Touring Victoria provides support for Victorian arts organisations or artists  touring a professional production, performance, exhibition or program to regional and outer-metropolitan Victoria.  Tours need to demonstrate market demand and involve partnerships with presenting organisations, galleries or venues.

Aims and priorities

The Touring Victoria category aims to:

  • Ensure regional Victorians have access to a wide range of professional arts experiences.
  • Support professional Victorian-based presenters, galleries, arts companies, bands, artists and contemporary musicians to deliver quality touring shows outside Melbourne.
  • Support the development of new touring circuits throughout the State and sustain main-stage Victorian touring activity.
  • Enhance the quality, quantity and diversity of touring activity throughout Victoria.

Tours must be to at least three destinations.  Priority is given to tours with multiple regional destinations and where presenters pay a performance or exhibition fee to bring the tour to their communities.  Self-presented tours that do not include partnerships with local presenters are a low priority.

Eligibility

Touring Victoria accepts applications for tours that involve Victorian arts organisations and artists that have a history of presenting quality, professional arts product in Victoria.

What will not be funded

The following activities are not funded through the program:

  • Marketing, administration and core organisational overhead costs including salaries.
  • Tours that are predominantly schools-based.

Applicants who have not satisfactorily acquitted a previous Arts Victoria grant, including individuals who have been principal in an organisation that has not acquitted a previous grant, are ineligible to receive further funding.

Closing dates

Applications close at 5pm, Wednesday, 4 February 2015 for tours commencing after 1 July 2015.

It takes approximately 15 weeks from the closing date until funding results are available.

Funds available

There is no upper limit to the level of grant. Applicants intending to apply for more than $25,000 need to discuss their tours with Touring Victoria staff prior to the closing dates.

How to Apply

Preparing an application

An online application to the Touring Victoria category comprises of information you provide about the proposed tour, a budget, tour itinerary and artistic and other support material. 

To prepare your application, you should:

  1. Read all the program information.
  2. Contact program staff with any questions.
  3. You can draft your application using the Application drafting tool  (DOC, 192KB) and Budget drafting tool  (XLS, 74KB).
  4. Enter your application into the online Grants Portal when Touring Victoria opens on Monday, 5 January 2015.
  5. Upload your completed Tour Itinerary template  (XLS, 38KB) and artistic and other support material.
  6. Submit your completed application.

Note: If you are also applying to Australia Council National Touring programs for this tour you must upload your Australia Council Itinerary and Budget Form as support material for your Touring Victoria application.  Use Arts Victoria’s online budget form in the Grants Portal to provide a top level summary of your budget and the Touring Victoria Tour Itinerary template for the Victorian itinerary only.

Tour proposal

Provide a clear and comprehensive description of your project and what you are proposing to do. You must cover the following:

The tour

  • Describe the production, performance, exhibition or program that is touring or being developed to tour.
  • Provide credentials of performers, artists, curatorial or other key creative personnel involved in the tour, including touring history highlights.
  • Where appropriate, provide details of engagement experiences such as post-show talks, workshops and masterclasses, artists/curator talks.

Management of the tour

  • Provide credentials of the personnel, agent or organisation responsible for managing and coordinating the tour and tour partnerships.
  • Explain the itinerary. If you are applying for support of the Victorian leg of a national or international tour, you must also provide information on the itinerary outside Victoria.
  • Upload a completed Tour Itinerary template.  Note that program staff may contact presenters to check details.
  • Describe the type and level of partnerships with presenters including marketing, publicity and audience development.

Note: If you are also applying to Australia Council National Touring programs for this tour you must upload your Australia Council Itinerary and Budget Form as support material for your Touring Victoria application.   Use Arts Victoria’s online budget form in the Grants Portal to provide a top level summary of your budget and the Touring Victoria Tour Itinerary template for the Victorian itinerary only.

Benefits of the tour

Explain the benefits or beneficiaries of the tour.  For example, they may include:

  • Improving access for a particular audience, region or community.
  • Building or expanding a demonstrated audience base or market niche.
  • Providing professional or development opportunities for the artist(s).
  • Contributing to the development and continued vitality of an art form or cultural sector.


Assessment

Assessment criteria

Quality

  • The quality of the touring performance, exhibition or program.

Viability

  • Tour viability, based on planning, timeline and budget, in light of the scale and complexity of the tour.
  • Level of contribution to the tour from sources other than Arts Victoria, in particular performance or exhibition fees from the organisations presenting the tour.

Engagement

  • Experiences offered to regional and outer-metropolitan Melbourne communities including post-show talks, workshops and masterclasses, artists/curator talks.
  • Appropriate levels of engagement and partnerships developed with presenters.

Regional demand

  • Demonstration of audience reach and market demand through an itinerary confirmed with the majority of presenters.

Assessment process

Applications are assessed by an arts advisory panel appointed by the Minister for the Arts, comprising external arts sector and other relevant representatives.

The panel assesses and prioritises each application against the program aims and priorities and assessment criteria as described in these guidelines. Recommendations are submitted to the Minister for the Arts for final approval.

It takes approximately 15 weeks from the closing date until funding results are available. Applicants will then be advised in writing of the outcome of their submission.


Responsibilities

As a recipient of Arts Victoria funding, you are required to:

  • Notify Arts Victoria of any changes to your proposed tour
  • Publicly acknowledge the support of the Victorian Government using specific logos and text
  • Acquit your grant by completing a written report on the outcomes of your funded project.

Notification of changes

Once you have received funding you are required to keep Arts Victoria advised of any significant changes that may impact on the tour. Changes to itineraries (dates, venues etc) and expenditure of approved funding can normally be accommodated as variations to a funding agreement. You should contact Touring Victoria program staff to discuss any likely changes.

Logos and Text Acknowledgement

Logos

The Arts Victoria logo device must be included on all promotional materials produced by the grant recipient in relation to the funded activity.

Arts Victoria logo device

These may include (but are not restricted to):

  • Posters, fliers and brochures
  • Advertisements
  • Invitations
  • Information and education kits
  • Signage
  • Programs and catalogues
  • Websites.

The size and position of the logo should be commensurate with the level of funding provided by the Victorian Government through Arts Victoria in relation to other supporters.

The Arts Victoria logo device is available in a variety of formats, please take note of the guidelines for its use.

Text Acknowledgement

The following text/verbal acknowledgement of Victorian Government should be used in any speeches, media releases, interviews and other circumstances where a logo may not be possible:
[This project is] supported by the Victorian Government through Arts Victoria

Acquittal Reports

When your funded activity is completed, you must provide Arts Victoria with an acquittal report within 90 days.

Failure to satisfactorily acquit funding will make you ineligible for future Arts Victoria funding and may result in action to recover the grant.

The acquittal report includes a financial reconciliation. For grants of $40,000 and over the acquittal report must include an opinion or certification by an independent auditor that verifies the financial reconciliation.

For further information go the the Acquittals page.

Contact

For further information about the program, or to discuss your proposal, please contact:

Fiona Beckwith

T: 03 8683 3137 or 1800 134 894 (toll free country victoria only)
fiona.beckwith@dpc.vic.gov.au

Related resources

Drafting tools

Upload template

Information for all applicants