State Government Victoria
 

Touring Victoria

Applications for funding through Touring Victoria have closed for 2013/14.

Touring Victoria provides support for touring a professional production, performance, exhibition or program to regional and outer-metropolitan Victoria.

Touring Victoria supports tours by a Victorian arts organisation or artist to at least three Victorian destinations.

Priority is given to tours with multiple regional destinations.

Aims

The Touring Victoria category aims to:

  • Ensure that people who live in regional Victoria have access to a wide range of professional arts experiences
  • Support professional Victorian-based presenters, galleries, arts companies, bands, artists and contemporary musicians to deliver quality touring shows outside Melbourne
  • Support the development of new touring circuits that extend the reach of the arts throughout the State and sustain main-stage Victorian touring activity.

Grants

Grants are offered for tours by a Victorian arts organisation or artist to at least three Victorian destinations.

Self-presented tours that do not demonstrate partnerships with presenting organisations or venues are a low priority.

Eligibility

Touring Victoria accepts applications for tours that involve Victorian arts organisations and artists that have a history of presenting quality, professional arts product in Victoria.

Tours need to demonstrate market demand and involve partnerships with presenting organisations, galleries or venues that will pay a fee to bring the tour to their community.

What will not be funded

The following activities are not funded through the program:

  • Marketing, administration and core organisational overhead costs including salaries
  • Tours that are predominantly schools-based, although tours will be considered where funding will enable the extension of an existing tour to incorporate particularly remote regional school destinations.

Applicants who have not satisfactorily acquitted a previous Arts Victoria grant, including individuals who have been principal in an organisation that has not acquitted a previous grant, are ineligible to receive further funding.

Closing Dates

Applications close at 5pm, Wednesday 5 February 2014 for tours commencing after 1 July 2014.

Applications will be accepted online using the Arts Victoria Grants PortalArts Victoria Grants PortalThe Arts Victoria Grants Portal is Arts Victoria's online grants management system. The Grants Portal will be rolled out during 2013/14, and will be used to receive applications and manage grants for most of Arts Victoria funding programs., from Monday, 6 January 2014.

Please note: It takes approximately 15 weeks from the closing date until funding results are available.

Funds available

There is no upper limit to the level of grant. Applicants intending to apply for more than $25,000 need to discuss their tours with Touring Victoria staff prior to the closing dates.

Applications for funding through Touring Victoria have closed for 2013/14. The information and guidelines on these pages relate to past rounds of funding.

Applications to the Touring Victoria funding category will be accepted using the online Arts Victoria Grants PortalArts Victoria Grants PortalThe Arts Victoria Grants Portal is Arts Victoria's online grants management system. The Grants Portal will be rolled out during 2013/14, and will be used to receive applications and manage grants for most of Arts Victoria funding programs..

You will be able to make a submission using the Grants Portal from Monday 6 January until 5pm, Wednesday 5 February 2014.

Preparing an application

An online application to the Touring Victoria category will comprise question and answers about the proposed tour, a budget, tour itinerary and artistic and other support material. 

  • The answers and budget will be entered directly into the Grants Portal.  The answers will form the Tour Proposal (see below), that replaces the 'written proposal' requirement in the previous paper-based application forms.

    You can choose to draft your answers and budget offline using the drafting tools, which you can download from Related Resources (at the right of the page). You'll then need to copy and paste your drafted answers and budget lines into the Grants Portal.

  • In addition to the questions and budget, you will need to upload a tour itinerary and artistic support material.  The itinerary template is available in Related Resources.

Tour Proposal

You will need to answer a number of questions to provide a clear and comprehensive description of your project and what you are proposing to do. Ensure that you cover the following:

The tour

  • A description of the production, performance, exhibition or program that is touring or being developed to tour.
  • Credentials of performers, artists, curatorial or other key creative personnel involved in the tour, including touring history highlights.

Management of the tour

  • Credentials of the personnel, agent or organisation responsible for managing and coordinating the tour and relevant tour partnerships.
  • Explanation of the itinerary. If you are applying for support of the Victorian leg of a national or international tour, you must also provide information on the itinerary outside Victoria.
  • A description of marketing, publicity and audience development strategies specific to the tour and the target audience/community.

Benefits of the tour

The key benefits or beneficiaries that will accrue from the tour. For example, it may:

  • Improve access for a particular audience, region or community.
  • Build or expand a demonstrated audience base or market niche.
  • Provide professional or development opportunities for the artist(s).
  • Contribute to the development and continued vitality of an art form or cultural sector.

You will also need to include details of how you will evaluate the success of the project in both qualitative and quantitative terms.

Assessment Criteria

Applications are competitively assessed and prioritised according to the following criteria:

  • The tour's potential to enhance the quality, quantity and diversity of touring activity, and the programs and presentations available to audiences throughout Victoria.
  • Demonstration of audience reach and market demand through an itinerary confirmed with the majority of presenters
  • The tour's viability, based on planning, timeline and budget, in light of the scale and complexity of the tour.
  • The level of contribution to the tour from sources other than Arts Victoria, in particular exhibition or performance fees from the organisations presenting the tour.

Assessment Process

Applications are assessed by an arts advisory panelArts Advisory PanelsArts Advisory Panels are a standard method used by Arts Victoria in the grant evaluation process. They assess grant applications and make recommendations to the Minister for the Arts. Each Panel is comprised of representatives from across the arts industry and other relevant areas. appointed by the Minister for the Arts, comprising external arts sector and other relevant representatives.

The panel assesses and prioritises each application against the program objectives and assessment criteria as described in these guidelines. Recommendations are submitted to the Minister for the Arts for final approval.

It takes approximately 15 weeks from the closing date until funding results are available. Applicants will then be advised in writing of the outcome of their submission. 

As a recipient of Arts Victoria funding, you are required to:

  • Notify Arts Victoria of any changes to your proposed tour
  • Publicly acknowledge the support of the Victorian Government using specific logos and text
  • Acquit your grant by completing a written report on the outcomes of your funded project.

Notification of changes

Once you have received funding you are required to keep Arts Victoria advised of any significant changes that may impact on the tour. Changes to itineraries (dates, venues etc) and expenditure of approved funding can normally be accommodated as variations to a funding agreement. You should contact Touring Victoria program staff to discuss any likely changes.

Logos and Text Acknowledgement

Logos

The Arts Victoria logo deviceArts Victoria Logo DeviceThe Arts Victoria logo device is made up of two elements:1. The Arts Victoria logo and 2. The Victorian Government logoThe Arts Victoria logo must always appear with the Victorian Government logo. must be included on all promotional materials produced by the grant recipient in relation to the funded activity.

Arts Victoria logo device

These may include (but are not restricted to):

  • Posters, fliers and brochures
  • Advertisements
  • Invitations
  • Information and education kits
  • Signage
  • Programs and catalogues
  • Websites.

The size and position of the logo should be commensurate with the level of funding provided by the Victorian Government through Arts Victoria in relation to other supporters.

The Arts Victoria logo device is available in a variety of formats, please take note of the guidelines for its use.

Text Acknowledgement

The following text/verbal acknowledgement of Victorian Government should be used in any speeches, media releases, interviews and other circumstances where a logo may not be possible:
[This project is] supported by the Victorian Government through Arts Victoria

Acquittal Reports

When your funded activity is completed, you must provide Arts Victoria with an acquittal reportAcquittal ReportA written evaluation of the funded activity and a statement that fully accounts for the expenditure of funds provided. within 90 days.

Failure to satisfactorily acquit funding will make you ineligible for future Arts Victoria funding and may result in action to recover the grant.

The acquittal report includes a financial reconciliationFinancial ReconciliationA statement that fully accounts for how the funds have been spent, submitted as part of the Acquittal report.. For grants of $40,000 and over the acquittal report must include an opinion or certification by an independent auditorIndependent auditorA member of the Institute of Chartered Accountants, CPA Australia or the National Institute of Accountants, who is not employed by, or related to, the funding recipient that verifies the financial reconciliation.

Please download and complete the standard Arts Victoria Acquittal Report Template  (DOC, 274KB) 

For further information about the program, or to discuss your proposal, please contact:

Fiona Beckwith

T: 03 8683 3137 or 1800 134 894 (toll free country victoria only)
fiona.beckwith@dpc.vic.gov.au

Nick Baker

T: 03 8683 3142 or 1800 134 894 (toll free country victoria only)
nick.baker@dpc.vic.gov.au

Related Resources

Close balloon